Instructions, templates and documents for the Swedish Partnership Programme

Here you will instructions, templates and documents that you need in order to apply, implement and report on your project.

Please note that the documents below may be updated, which means that previous versions will be invalid. Therefore, you should always visit the website to ensure that you are using the latest versions of the documents. Previous versions of the documents (this also includes documents removed from this page) will not be accepted by ForumCiv.

Read more about the programme’s conditions, application process and relevant changes on the Swedish Partnership programme page

Programme Guide and Procedures Manual

The Program Guide and the Procedures Manualen are main documents in the Swedish Partnership Programme. These documents are of utmost importance to understand the Programme and what principles, processes and routines guide the cooperation between Partner organizations and ForumCiv.

The documents include information and support that are important throughout the whole project process, already before starting with your application.

Swedish Partnership Programme

The management of development projects and pre-studies occurs in English. Other languages may be approved in exceptional cases. Contact [email protected] in good time before applying for such requests. 

Application Templates

Pilot Partnership Funding

Medium Partnership Funding

Resources and tools

Programme Guide and Manual

Please read the documents below before starting to write your application. The documents will give you guidance and help you structure your application.

When your project is granted you will sign an agreement with ForumCiv before you requisition funds, i.e. request disbursement of your grant. If you wish to make changes to an on-going project you need to contact ForumCiv in advance.

Documents for agreements between Swedish organizations and ForumCiv

The agreement between Swedish organizations and ForumCiv are always in Swedish. These documents are found on the Swedish website.

Documents for agreements between Swedish and local partner organizations

Swedish and local partner organizations must enter into agreement before funds can be transferred from the Swedish organization to the local organization. A copy of the signed agreement between your organizations must be sent to ForumCiv within one month of signing. The agreement must follow the agreement between ForumCiv and the Swedish organization. Below you will find the required agreement documents in English, Spanish and French.




Requisition documents

Granted funds must be requistitioned before the end of each calendar year according to the approved budget.

The following forms must be filled in and sent to ForumCiv in order for your organisation to receive funds. ForumCiv must always be informed if there are updates to the information in the forms.

 Changes in on-going projects

If you wish to make other types of changes to the pre-study or project, please contact your sub-granting officer.

Resources and tools

ForumCiv's digitally adapted tool for assessing organizations' financial and administrative capacity.

Programguide and Manual

After the implementation process has ended it is time to report your project to ForumCiv. If the project has run for longer than 18 months your organization is required to submit an annual report as well before the project has ended. The dates for submitting your annual and final report can be found on the Organization Portal. Reporting is an important part of your project. Incomplete and/or delayed reporting can lead to ForumCiv requiring reimbursement of the grant or parts of the grant.

Please observe that all documents for reporting should signed by authorised signatories, scanned and submitted via the Organization Portal.

Reporting templates


Final report:

Templates for reporting initiatives that are being implemented starting 2023 will be published shortly

Programguide and Manual

Application windows

SPP's April window

  • The window is open on ForumCiv's Organisation Portal between 25/3 2023 and 1/4 2023.
  • During 2023, SPP accept both Partnership Pilot Funding and Medium Partnership Funding applications during the April window with intended start in June-July 2023.
  • Advise SPP's Procedures Manual for details on the application process and for recommendations on how much your organisation can apply for. 

SPP's October window

  • Organisations that intend to apply for the October window must register this on ForumCiv's Organisation Portal between 1/5 2023 and 1/6 2023.
  • The actual application is submitted between 24/9 2023 and 1/10 2023.
  • The October window is open for Partnership Pilot Funding and Medium Partnership Funding with intended start in January 2024.
  • Advise SPP's Procedures Manual for details on the application process and for recommendations on how much your organisation can apply for. 

Before submitting an application, ForumCiv must have assessed and approved your organization as having the eligibility to apply for funds from the Swedish Partnership Programme. If your application is approved, your organization must have been accepted as a member in ForumCiv before an agreement can be signed. 

Contact your Programme Officer or [email protected] for questions.