Forms and templates

Here you will find appendices, instructions and other documents that you need in order to apply, implement and report on your project.

Please note that the documents below may be updated, which means that previous versions will be invalid. Therefore, you should always visit the website to ensure that you are using the latest versions of the documents. Previous versions of the documents (this also includes documents removed from this page) will not be accepted by ForumCiv.

Read more about the programme’s conditions, application process and relevant changes on the Swedish Partnership programme page

  • Note that your organisation must have undergone an organisational review (this is done in the Organisation Portal) and been approved by ForumCiv before you can apply for a grant.
  • Membership in ForumCiv will be required for Swedish organisations to apply for grants from the Swedish Partnership Programme. This applies for organisations that wish to implement projects or pre-studies starting in 2022 and onwards.
  • Applications must be submitted electronically via the Organisation Portal. Applications sent by email will not be accepted.

Swedish Partnership Programme

The management of development projects and pre-studies occurs in English, or Spanish if the implementation takes place in Latin America and the Caribbean. Swedish may be accepted in exceptional cases. Contact [email protected] in good time before applying for such requests. 

Application Templates

Pilot Partnership

Medium Partnership Funding

Reference documents

Please read the below mentioned documents before starting to write your application. The documents will give you guidance and help you structure your application.

When your pre-study or development project is granted you will sign an agreement with ForumCiv before you requisition funds, i.e. require disbursement of your grant. If you wish to make changes to an on-going project you need to contact ForumCiv in advance.

Note that your Swedish organisation and local  organisation must enter an agreement before you can transfer funds. Please see the template below for reference when designing your agreement. A copy of the signed agreement between your organisations must be sent to ForumCiv at the latest 6 months after receiving the decision of approval. Please note that your agreement cannot omit terms from the template, but more can be added to the template if you wish.


Please read the documents below related to implementation and follow-up for guidance.

Requisition documents

 Changes in on-going projects

If you wish to make other types of changes to the pre-study or project, please contact your sub-granting officer.

Resources and tools

ForumCiv's digitally adapted tool for assessing organisations' financial and administrative capacity.

Reference documents

After the implementation process has ended it is time to report your project to ForumCiv. If the project has run for longer than 18 months your organisation is required to submit an annual report as well before the project has ended. The dates for submitting your annual and final report can be found on the Organisation Portal. Reporting is an important part of your project. Incomplete and/or delayed reporting can lead to ForumCiv requiring reimbursement of the grant or parts of the grant.

If another language than Englsih has previously been approved by ForumCiv, contact your sub-granting officer for the correct templates.

Please observe that all documents for reporting should only be submitted electronically via the Organisation Portal. The reporting documents should be signed as per valid instructions. 



Annual report:

Final report:

Initiatives being implemented starting 2023 should use the below templates when reporting.

Partnership Pilot final report

Medium Partnership Funding annual report

Medium Partnership Funding final report

Reference documents

Information projects

Forms and templates  for information projects can be found here (only in Swedish).